Social Justice Tribunals Ontario
2012-13 to 2014-15 Business Plan

MINISTRY OF THE ATTORNEY GENERAL
March 31, 2012

Table of Contents

Executive Summary

The Social Justice Tribunals Ontario (SJTO) cluster was announced in August 2010 and formally designated in early 2011. SJTO brought together seven adjudicative tribunals: the Child and Family Services Review Board, the Custody Review Board, the Human Rights Tribunal of Ontario, the Landlord and Tenant Board, the Ontario Special Education Tribunals (English and French), and the Social Benefits Tribunal.

SJTO's constituent tribunals have offices in Toronto and regional operations in Hamilton, London, Mississauga, Ottawa and Sudbury. It also holds hearings in other locations throughout the province. It receives approximately 95,000 cases per year. It has 317 staff, 91 full time adjudicators, plus an additional 79 part time adjudicators.

A transition senior management structure was announced in June 2011, and communications, corporate and legal services were consolidated in October 2011. The summer and fall of 2011 were spent developing the core documents required by the Adjudicative Tribunals Accountability, Governance and Appointments Act including the SJTO's Mission, Mandate and Values statements, Ethics Plan and Stakeholder Consultation Policy. In addition, a considerable amount of work has been done in terms of exploring opportunities for leveraging the existing structure to enhance regional service delivery, beginning the realignment of case management units, developing a cluster-wide professional development strategy for members, and establishing the SJTO's identity as a unique administrative justice organization. In November, the leadership team met for two days developing the core of a strategic transformation plan to move SJTO forward over the next three years, optimize its adjudicative capacity and operations, and achieve the goals of clustering: efficiency, access to justice and subject matter effectiveness.

In light of our vision of transformation, the principles of clustering and our mandate, mission and values statements, we will focus our energies over the next three years on the following strategic areas of emphasis:

Mandate, Mission and Vision

Our Mandate

Social Justice Tribunals Ontario is a cluster of seven adjudicative tribunals with a mandate to resolve applications and appeals brought under eight statutes relating to child and family services oversight, youth justice, human rights, residential tenancies, disability support and other social assistance and special education.

Our Mission

Social Justice Tribunals Ontario (SJTO) and its constituent tribunals will:

Our Values

The Core Values inform how the SJTO and its constituent tribunals approach their mandate. They set the foundation for rules and policies, how those rules and policies will be applied, and how we deliver service to the public. The Core Values are:

Overview of Tribunals

Social Justice Tribunals Ontario is the second cluster of adjudicative tribunals (Environment and Land Tribunals Ontario was first) created under the Adjudicative Tribunals Accountability, Governance and Appointments Act (ATAGAA). ATAGAA permits the government to create a cluster through regulation when it believes the tribunals can "operate more effectively and efficiently as part of a cluster than alone." The regulation establishing the social justice tribunals cluster came into effect on January 25, 2011; the tribunals brought together in this cluster are listed below.

Child and Family Services Review Board

The Child and Family Services Review Board (CFSRB) is a tribunal with authority under the Child and Family Services Act and the Education Act. The CFSRB conducts reviews, hearings and appeals for a number of matters affecting children, youth and families in Ontario, such as appeals of emergency secure treatment admissions, appeals of school expulsion and reviews of decisions that refuse applications for adoption. In 2010-11, the CFSRB received 304 applications.

Custody Review Board

The Custody Review Board (CRB) is a tribunal with authority under the Child and Family Services Act to review the placement of young persons who are being held in detention or custody upon receipt of an application, and make recommendations to the Provincial Director regarding the placement of the youth. In 2010-11 the CRB received 192 applications.

Human Rights Tribunal of Ontario

The Human Rights Tribunal of Ontario (HRTO) deals with claims of discrimination filed under the Human Rights Code. The HRTO's primary role is to provide an expeditious and accessible process to assist parties to resolve applications through mediation, and to decide those applications where the parties are unable to reach a resolution through settlement. In fiscal 2010-2011, the HRTO received 3,167 applications.

Landlord and Tenant Board

The Landlord and Tenant Board (LTB) decide applications related to residential tenancy disputes filed under the Residential Tenancies Act (RTA). In fiscal 2010-11, the LTB received 77,394 applications. The LTB is also mandated to provide information to landlords and tenants about their rights and obligations under the RTA. In fiscal 2010-11, the LTB responded to approximately 500,000 telephone inquiries.

Ontario Special Education Tribunals (English and French)

The Ontario Special Education Tribunals (OSETs) were established to resolve disputes between parents of exceptional pupils and school boards. The OSETs receives applications for appeal hearings from parents who have been unable to resolve disputes with school boards respecting the identification and placement of exceptional pupils, as recommended by the Identification, Placement and Review Committee. In 2010-2011, the OSETs received 7 applications.

Social Benefits Tribunal

The Social Benefits Tribunal (SBT) decides appeals under the Ontario Works Act, 1997 and the Ontario Disability Support Program Act, 1997. The SBT considers appeals by applicants for and recipients of social assistance who disagree with a decision that affects the amount of or their eligibility for social assistance. In fiscal 2010-11, the SBT received 12,159 appeals.

Environmental Scan

As the population of Ontario grows there will continue to be ongoing pressures in society which may result in a growth in the workload of SJTO tribunals.

The public's demands with respect to the provision of government services are also expected to intensify. The government continues to strengthen its focus on ensuring effective and accessible services, transparency and accountability, and prudent and responsible use of public resources. SJTO needs to ensure that it is in a position to support these priorities in an environment of potentially rising demand for services. Several initiatives have already been introduced that are intended to enhance the functioning of agencies, boards and commissions, to modernize the OPS, and to allow the government to meet its objectives. SJTO must work to ensure it is in compliance with the resulting legislation and directives such as the Public Service of Ontario Act, the Accessibility for Ontarians with Disabilities Act, ATAGAA and the Agency Establishment and Accountability Directive. As well, SJTO must respond to requests under the Freedom of Information and Protection of Privacy Act as well as be responsive to inquiries stemming from the Ombudsman's Office - both of which represent a significant workload.

There are also increasing expectations with respect to electronic service delivery. New technologies have had significant impacts on society and are changing the way people interact and communicate. Managing these expectations and taking advantage of the efficiencies technology offers is crucial to ensuring responsive public service. SJTO needs to continually apply new approaches and solutions to its work.

In addition, program and agency reviews and new policy initiatives have the potential to result in legislative changes that may impact on the volume and complexity of SJTO's workload, as does evolving court jurisprudence. The three-year review of the Ontario human rights system is currently underway, as is a review of social assistance in Ontario - these reviews may result in recommendations that affect the work of HRTO and SBT.

Strategic Directions

Dispute Resolution

SJTO will focus on its core business of providing quality dispute resolution. We will do this by developing and implementing cluster-wide strategies to:

External Service Delivery

SJTO will focus on enhancing its service delivery framework to ensure consistent, proportionate and fair access to SJTO services. To do this, we will:

Internal Transformation

SJTO will undertake a number of strategic internal reforms to ensure its organization and business processes are aligned to support the vision of transformation. SJTO will:

SJTO will consult with internal and external stakeholders, develop detailed work plans for each initiative and will implement them over the next three years subject to the availability of resources.

Resources Needed to Meet Goals and Objectives

SJTO will aim to work within its approved budget allocation for the next three years; however as SJTO moves through transition, there may be some short term financial pressures. SJTO will work with the Ministry of the Attorney General to manage any pressures. Allocation information can be found in the Financial Budget section of this Business Plan.

Risk Identification, Assessment and Mitigation Strategies

Human Resources

Work is proceeding to redefine the previously distinct individual tribunals into a single, integrated administrative justice organization. This will include designing an organizational structure and appropriate staffing model to support this strategy of integration. The SJTO is currently working on these initiatives with the Human Resources Strategic Business Unit. It is anticipated that it will take several months before the design work is completed and approved, at which point implementation of the staffing model can begin.

Staff Numbers (Staff Strength)

SJTO is led by an Executive Chair. SJTO has a complement of 317 staff, 91 full time adjudicators and 79 part time adjudicators.

Organizational Chart

Organizational Chart

Information Technology/Electronic Service Delivery Plan

SJTO is taking a strategic approach to Information, Communications and Technology (ICT) to provide a framework around ICT investments and management decisions in:

We have an unprecedented opportunity to transform and unite the services we provide. SJTO is working closely with its tribunals, IT partners and stakeholders to develop IT plans and implement IT solutions that fulfill business requirements and are aligned with the strategic directions of SJTO. By working with our partners, we will be able to develop synergies and expand services to areas that are currently underserved. Looking forward into 2012 and beyond, SJTO will focus on shared technology services and collaboration to improve service and satisfaction while streamlining and standardizing processes and methods.

Among many other IT initiatives and activities since the inception of the cluster, the creation of the SJTO internet site strengthens our identity and opens up a communication channel with the public. In addition to ongoing review of systems and processes, other initiatives are underway to explore opportunities to:

Communication Plan

The mandate of SJTO is to provide Ontarians with timely access to specialized, expert and effective dispute resolution in a wide range of matters that profoundly affect their everyday lives. Clustering is intended to enhance their ability to achieve these goals, with an overall goal of increasing access to justice.

A critical component in achieving these goals is a strong communications plan. It is important to communicate to stakeholders and the broader public audience the existence of the cluster, and to establish SJTO as a single, unified organization that is working to enhance services, increase access to justice and fulfill the constituent tribunals' mandates. This requires rapid, coordinated and continuing communication with internal and external stakeholders.

A Communications Strategy for SJTO is currently being developed. It will focus on several key areas, such as developing an SJTO brand and visual identity and making information about the cluster widely available to internal and external audiences. Target audiences include stakeholder advisory groups and associations, community legal clinics, municipalities, the general public and news media and OPS audiences outside of SJTO.

SJTO has identified key stakeholders and has contacted various stakeholder groups, communicating the importance of maintaining the relationships and keeping the lines of communication open. SJTO will also seek to identify other stakeholders and ways of reaching those identified as not part of the established stakeholder groups.

Financial Budget over 3-yr Planning Period

SJTO has the following budget allocations:

Fees Collected

The LTB receives approximately $11.6 million per year in revenue, primarily from application filing fees. A small amount of revenue is generated through sales of photocopies, copies of hearing recordings, etc. There are no filing fees for the other tribunals in SJTO. Revenue received by SJTO is transferred to the Consolidated Revenue Fund.

Expenditures

SJTO forecasts the following expenditures for 2011-12:

Performance Measures

From the public's point of view, one of the most important documents required by ATAGAA is the service standard policy. Most of the constituent tribunals have had formal or informal methods for measuring performance, but ATAGAA makes such standards mandatory. Section 5 of ATAGAA states that the service standard policy must contain:

SJTO has submitted its service standards, including a complaints process, for approval as required under ATAGAA.




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